Design of the System for monitoring the fate of graduates

Works on the System

The planned System for monitoring the fate of secondary school graduates will regularly provide, every year, standardized and reliable information regarding both professional fate (work, salary) and educational fate (continuing education in the education system or in higher education) of graduates of vocational education and high schools.

The System will be based on administrative data obtained annually and at no cost from IT resources of SIO2 (Educational Information System), OKE (Regional Examination Commission), POLON (The System of Information on Science and Higher Education) and ZUS (The Social Insurance Institution). The detailed scope of processed data and the methods of their use in connection with the monitoring will be precisely defined in legal acts.

The System will be characterized by a high level of data processing automation and generation of reports tailored to the information needs of their recipients. A specialized unit subordinated to the Ministry of National Education, operator of the Educational Information System: Education IT Center (Centrum Informatyczne Edukacji) will be responsible for processing and connecting registration data. The Educational Research Institute will be responsible for analyzing data and preparing monitoring reports.

Reports for schools and leading bodies will be available only in the Educational Information System (SIO2) Logged In Zone. In turn, reports by voivodeship, poviat and industry sections will be publicly available through the websites of the Educational Research Institute.
Works on implementing the monitoring system are at an advanced stage. Tests and development of IT and analytical solutions are underway. Proposals for legal changes necessary for monitoring are subject to intra-departmental consultations. Works on the final shape is underway:

Amendments to the Act from December 14, 2016 – Prawo oświatowe (Dz.U. z 2019 r. poz. 761) (educational law)

Amendments to the provisions of other acts regulating the functioning of registers necessary to monitor the fate of graduates of industry education. The planned changes include: the Act from April 15, 2011 on the educational information system (Dz.U. z 2019 r. poz. 60), the Act from October 13, 1998 on the social insurance system (Dz.U. z 2019 r. poz. 730) and the Act from 20 July 2018 – Law on Higher Education and Science (Dz.U. z 2019 r. poz. 730).

The vocational education system should flexibly respond to the needs of the labor market, be open to lifelong learning and the educational and professional mobility of graduates. Providing feedback on the course of educational and professional careers of graduates meets this challenge, because it increases the ability of the vocational education system to respond to changing socio-economic circumstances on an ongoing basis.


The system of monitoring the fate of graduates will concern both educational fate and the situation on the labor market and will be based on the technology of automatic administrative data processing, which is not only a cost-effective solution, but also does not generate any additional burden on the side of schools, students or graduates.

The system will provide reliable information on the employment and pay conditions of graduates in individual professions, industries and regions. Such information significantly reduces information asymmetry in the relationship between graduates taking up their first job and employers. Employers can use this information to update and better align graduate employment policies with the realities of the labor market.


Reliable and easily available knowledge about the fate of graduates will allow to build an evidence-based image of industry education. Access to systematically collected and shared information on industry education will help overcome negative stereotypes that affect it, although they are not confirmed by reality.

Diagram of the System operation

The diagram below presents the planned method of data processing in the System. The Education IT Center (CIE), a state unit subordinate to the Ministry of National Education, receives the required data from administrators. In the next step, the data is merged into one file using the PESEL number. The CIE then pseudonymizes the data (i.e. encrypts the PESEL number to protect the privacy of the respondents), which after this operation is sent to the Educational Research Institute.

IBE prepares the results in the form of statistical summaries concerning various levels of aggregation (schools, poviats and voivodships), which are included in automatically generated reports. Reports containing aggregated results at the school level are sent to the Ministry of National Education and then published in the Educational Information System (SIO), where, after logging in, each school headmaster will be able to download a report with the results of their unit. Reports with aggregated results at the level of poviats and voivodships will be publicly available via IBE websites.

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